Business

Be more effective in five easy steps

Debbie Mayo-Smith explains how to be more effective in five easy steps.
Debbie Mayo-Smith explains how to be more effective in five easy steps. Vladimir Jovanovic

THE reality is that you can't do it all, nor can you have it all. You cannot work fifty hours a week, bake your bread, raise happy children, be a great sex goddess/god, keep a perfect house, do your own accounts, be an involved school/sport/community parent and get enough sleep. There are only 24 hours in a day - no matter how great at multitasking you are.

To focus your efforts, first look at (and list) all the activities you do in each role of your life - parent, partner, community member, business (as an employee, executive or business owner).

Next, rate them:

A: very important what you must do
B: important what you should do

For both A and B, you try to do them as EFFECTIVELY as possible. More on this in a moment.

C: things that are nice to do
D: delegate
E: eliminate, whenever possible

By getting rid of the 'D's' and 'E's' you'll free up time, gain balance and improve your business success.

For a free goal setting and activity worksheet download, click here.

Coming back to point A and B, you can save an exceedingly enormous amount of time by simply learning your software better. As you know, computers are an integral component of most jobs today. The travesty is that due to lack of time and training most software functions, which could save you masses of time, remain hidden and unknown.

My number one tip is to learn your software. Set aside five minutes per day to look at the ribbons or drop down menus and see what's there. Type the function name into the help menu to learn what it is, and what it does.

Because of the software knowledge I've accumulated over time, I can honestly say that I can now accomplish in one hour, what would take others four or five, minimum. What would you do with all this extra time?

Share your delegating, eliminating or doing better tricks with us!

Written by Debbie Mayo-Smith, One of New Zealand's most in-demand speakers, trainers and bestselling authors. Debbie works with companies that want more effective staff. For more tips and business ideas sign up for her free monthly newsletter.

Topics:  efficiency productivity software


Stay Connected

Update your news preferences and get the latest news delivered to your inbox.

FOOTAGE: The moment of the concert explosion

Fans grab each other’s hands and flee in this frightening footage of the moment of the blast.

Footage of the moment of the explosion has emerged

Woman breaks leg, counselling offered after school accident

Ambulance generic

UPDATE: Police are investigating after pedestrians struck by a car

Cemetery theft blow for grieving daughter

Desert roses were removed from the final resting place of Brian and Mary Woodhams.

Roses stolen on eve of Mother's day

Local Partners

Concert death toll revised up to 22, tour suspended

TWENTY-TWO people have been killed and at least 59 people have been injured following a terror attack in Manchester

What to expect at Birds of Tokyo's Ipswich gig

The band will perform at the Racehorse Hotel on Friday.

BAND member Glen Sarangapany talks music, pub grub and doing shoeys

What public holidays are left in 2017

Ipswich residents will get the day off tomorrow for the show.

IPSWICH residents will get tomorrow off for the show

Caitlyn comes home to launch debut album

Gympie's Caitlyn Shadbolt will launch here debut album Songs On My Sleeve at an exclusive all-ages concert in Gympie on Friday, May 26.

Win tickets to Caitlyn's album launch

Concert death toll revised up to 22, tour suspended

TWENTY-TWO people have been killed and at least 59 people have been injured following a terror attack in Manchester

Casual Keanu says fame is ‘cool’

Keanu Reeves in a scene from the movie John Wick: Chapter 2.

NOBODY expected much of John Wick when it was released in 2014.

Ariana Grande breaks her silence after fatal blast

According to reports quoting witnesses, a mass emergency evacuation was prompted after explosions were heard at the end of US singer Ariana Grande's concert in the arena.

The entertainment industry is in shock after attack on concert

Pitch Perfect star suing Woman’s Day over ‘liar’ articles

Actor Rebel Wilson outside court on Friday.

REBEL Wilson's career destroyed by grubby campaign, court hears.

Seven Year Switch: The boner to end all boners

Johnny’s outraged over claims he has a cracked boner.

She gulps. Her face says it all.

Bay to star in Hollywood shark thriller ‘Cage Dive’

Cage Dive, written and directed by Gerald Rascionato, is now screening in the United States of America. It had scenes filmed in Hervey Bay.

And our visiting humpback whales also make appearance.

Celebrity sex tapes: Where does all that money go?

Basically, did Paris and Kim earn fortunes from their videos?

One of Maryborough's most historic homes is still for sale

FULL OF HISTORY: Trisha Moulds is owner of the historic Tinana state known as Rosehill. The beautiful home is currently for sale.

It has been the scene of both joy and tragedies over the years.

The face of the Sunshine Coast's overpriced rental crisis

Alyx Wilson had to rent a $385 unit in Currimundi because the market was too competitive for cheaper rental housing. She is now renting a room from friends who own a house in Currimundi, and says its much more affordable.

Young people feel the strain in competitive, expensive rental market

WATCH: Take a tour of a tradie's dream home

5a Bruce Hiskens Court, Norman Gardens, going for $720,000. INSET: Lea Taylor.

Huge block with potential for anything

Deputy Premier makes massive call on controversial sand mine

Aerial view of the proposed Forest Glen sand mine.

BREAKING: State Government makes huge call on Coast sand mine plans

Ready to SELL your property?

Post Your Ad Here!