Business

Be more effective in five easy steps

Debbie Mayo-Smith explains how to be more effective in five easy steps.
Debbie Mayo-Smith explains how to be more effective in five easy steps. Vladimir Jovanovic

THE reality is that you can't do it all, nor can you have it all. You cannot work fifty hours a week, bake your bread, raise happy children, be a great sex goddess/god, keep a perfect house, do your own accounts, be an involved school/sport/community parent and get enough sleep. There are only 24 hours in a day - no matter how great at multitasking you are.

To focus your efforts, first look at (and list) all the activities you do in each role of your life - parent, partner, community member, business (as an employee, executive or business owner).

Next, rate them:

A: very important what you must do
B: important what you should do

For both A and B, you try to do them as EFFECTIVELY as possible. More on this in a moment.

C: things that are nice to do
D: delegate
E: eliminate, whenever possible

By getting rid of the 'D's' and 'E's' you'll free up time, gain balance and improve your business success.

For a free goal setting and activity worksheet download, click here.

Coming back to point A and B, you can save an exceedingly enormous amount of time by simply learning your software better. As you know, computers are an integral component of most jobs today. The travesty is that due to lack of time and training most software functions, which could save you masses of time, remain hidden and unknown.

My number one tip is to learn your software. Set aside five minutes per day to look at the ribbons or drop down menus and see what's there. Type the function name into the help menu to learn what it is, and what it does.

Because of the software knowledge I've accumulated over time, I can honestly say that I can now accomplish in one hour, what would take others four or five, minimum. What would you do with all this extra time?

Share your delegating, eliminating or doing better tricks with us!

Written by Debbie Mayo-Smith, One of New Zealand's most in-demand speakers, trainers and bestselling authors. Debbie works with companies that want more effective staff. For more tips and business ideas sign up for her free monthly newsletter.

Topics:  efficiency productivity software


Stay Connected

Update your news preferences and get the latest news delivered to your inbox.

Business owner, 71, hunts down graffiti artists

Graffiti damage at Barry Mills' business.

They saw three men spray tags on the Ipswich property

STABBING: Man rushed to hospital with chest wound

Police at the scene of an apparent stabbing at Redbank Plains this afternoon

Police investigate apparent domestic incident

Woman's $27k property crime spree

Ipswich Police Station and Courthouse. Photo: David Nielsen / The Queensland Times

She targeted homes she knew had valuable items inside

Local Partners

EXCLUSIVE: Meet Robert Irwin, wildlife photographer

SNAPPER: Apart from wildlife, photography is Robert Irwin's great passion.

Steve's boy has a passion for photography

Louis Tomlinson's tribute to late mother

Louis Tomlinson's new single is a tribute to his late mother.

Justin Timberlake stuns students with secret class

Justin Timberlake stunned high school students in Sydney

Carrie Fisher says Ford will be bugged by affair confession

Carrie Fisher is sure Harrison Ford is annoyed at her

Dakota Fanning rekindles romance with childhood sweetheart

Dakota Fanning rekindles romance with ex

Jennifer Lawrence apologises to the people of Hawaii

Jennifer Lawrence sorry for 'offensive' story

Essential to get new Maroochydore CBD fundamentals right

LOOKING AHEAD: The central business district at Maroochydore is planned to be the heart of the Sunshine Coast.

SunCentral reports good progress on 53ha Sunshine Coast city heart

'Crucial' farm land eyed by defence department

Lawson Geddes moving the Brangus cattle to higher ground - which is the land the Defence Department is interested taking for the Shoalwater Bay expansion.

"You can't have one without the other.”

Former Shark Show for sale for $1.3 million

Vic Hislop at the old Shark Show.

TALK about a jaws-dropping real estate opportunity.

There's a whole lot of luxury in this home

The Endeavour Foundation's latest prize home in Mountain Creek.

WHEN it comes to desirable homes, it's hard to go past a prize home.

Ipswich City Properties asset portfolio retains its value

Ipswich City Council Administration Building, South Street, Ipswich. Photo: Claudia Baxter / The Queensland Times

New website launched by Ipswich City Council

Ready to SELL your property?

Post Your Ad Here!